Tales of Nine: How do I Organize a Pack-Out?

Tuesday, September 23, 2014

How do I Organize a Pack-Out?

It has occurred to me that there are a lot of things a new FSO family doesn't think about when packing for the first move to DC. I believe I described the allowances for HHE and UAB and airline baggage elsewhere, so I will leave that for you to find elsewhere on my blog. Here are some tips I just gave a newbie on Facebook:

If you don't know where you are going, that can make this more difficult. You want to consider what electronics you would and wouldn't be willing to run from a transformer if at a 220 post (things with heating elements should go in boxes marked to stay behind at a 220 post, and make sure the movers don't mix in anything else). Try to make sure those things you might want to leave behind are in boxes separate from other things. We lucked out because in Brasilia they converted many houses to 110, and we got one of them, because our movers packed things together that otherwise we would have wanted to leave in storage. Ice skates packed with rollerblades is fine if you are in a cold climate, but not in Brazil...Also consider if you get assigned to an apartment, will you want your gardening supplies and snow shovels? Make sure they don't pack them with your standard tool set, or you will have to take it all when the time comes. Also, confirm in advance a second HHE shipment on your orders for when you leave DC, as you are bringing stuff in your minivan, or else you will have too much stuff to go in UAB. Sometimes I hear that it is tricky to convince them to do it if you have only a short stay in DC. We had 11 months, so it wasn't a problem for us. Finally, watch your packers! Insist on a small crew so you can see what they are packing and make your own inventory list, as theirs won't be nearly detailed enough. Set your pack-out date for at least 2 weeks before your move so you have time to put your foot down and reschedule if they don't want to cooperate with agreed terms. If you feel rushed by them, you will cave, and then you will regret it for years when you discover stuff is in storage that ought to be at post. (End of FB post)

I have been thinking a lot about things I wish had come in our UAB and didn't, due to our rush at our last move, as well as due to the fact that we were moving into an apartment initially. Here are things I want to remember next time.

Laundry baskets

Small rugs

Trash pails

Panty liners

Crock pot (or buy one immediately if at a 220 post, but if shipping, make sure it is in its original box)

Shark

Sandwich baggies

Ziplock bags

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Abbreviation Help

A few readers have asked what DH stands for. They figured out that it had to do with my husband, but didn't quite get it. For anonymity's sake, when necessary, we use the following abbreviations:

DH = Dear Husband

DS = Dear Son

DD = Dear Daughter

I have put numbers after each of the DS's, since there are six of them. I numbered them DS1-DS6, from oldest to youngest.

You may see other abbreviations over time, like MIL (mother-in-law). I'll try to add their explanations here when that happens.

HHE - HouseHold Effects - items that you can't bring to temporary housing with you that are stored in a warehouse, such as Haggerstown, MD. When you leave temporary housing, you get to send HHE items to your new post from storage. You can add anything you don't want from your temporary housing to HHE storage, and anything that isn't going in your UAB or on the plane with you will go into HHE that is going to post. You get to visit Haggerstown once before you leave and take out boxes if you need to go through and remove some things. For example, our packers mixed ice skates with garden tools in one box. I will be removing that box, and will send the skates back to storage (other than any we have outgrown) and send the gardening tools onward. HHE allowance is 18,000 lbs and includes items in storage in Haggerstown or any other government storage facility. 18,000 lbs. can go to a post with no furnishings provided. 7,200 lbs. can go to a post with furnishings provided. The remaining 10,800 lbs. can stay in storage. Weights include packaging materials, and you don't get to pack your own stuff.

UAB - Unaccompanied Air Baggage - When you go anywhere, you get a small shipment sent more quickly than your HHE. This could mean you get it two weeks after arrival or 3 months after arrival, depending on the destination and customs hold-ups. Nothing in UAB can be over 3' long and 2' wide, as this is the approximate size of a UAB shipping box. UAB weight allowance changes with family size, and any amount you don't use can be added to your HHE allowance. Weights include packaging materials, and you don't get to pack your own stuff.

POV - Privately Owned Vehicle - You can also ship one vehicle at the department's expense. Every country has their own guidelines as to what vehicles they will allow to be imported, so don't take this as a blanket rule that you can ship whatever you want to drive. The maximum size the Department will ship on their tab is 800 cubic feet, and you have to pay overages if it is bigger.

CDO - Career Development Officer - The person (which will probably change once while you are a junior officer) who decides where to send you for your first two tours

TED - The date of departure from your current post (even though it is a specific date, for bidding purposes, you can use the whole month, and after that, we hear there is wiggle room up to a month prior to that date, if necessary)